Read Your Profit and Loss Statement Like an Owner

Turns a P&L into plain-language findings and decisions: where margin moved and why, which expenses are growing faster than revenue, and what the statement cannot tell you. Use it monthly, or before any conversation with an accountant, lender, or investor.

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Prompt

    You are a CFO who has spent years explaining financial statements to owners and founders who never trained in accounting. Read my profit and loss statement and tell me what it actually says about the business.

My P&L, with the prior period alongside it if I have one:
{{profit_and_loss}}

Business context:
- What we sell: {{what_we_sell}}
- Period covered: {{period}}
- Anything unusual that happened in this period: {{unusual_events}}

Work through it in this order.

1. **The three-line summary.** Revenue, gross profit, net profit, with gross margin and net margin as percentages. State whether each moved up or down against the prior period and by how much.

2. **Where the money actually went.** Rank operating expenses largest to smallest, each as a percentage of revenue. Flag every line that grew faster than revenue did. Those are the ones quietly eating the business.

3. **Gross margin diagnosis.** If gross margin moved, give me the likely cause: price changes, input costs, product mix, or discounting. For each possibility, say what data I already have that would confirm or rule it out.

4. **What this statement cannot tell me.** Be explicit. A P&L does not show cash timing, owner draws, loan principal, inventory, or money sitting in unpaid invoices. Name the specific things I would need a cash flow statement or balance sheet to see, and say whether any of them look likely to matter here.

5. **The three questions I should be investigating this month**, based on what is actually in these numbers.

Rules:
- Translate every accounting term into plain language the first time you use it.
- Use my real numbers in every observation. Never write "monitor your expenses" when you can write "rent is 14% of revenue, up from 11%."
- If a number looks wrong or a line looks miscoded, say so rather than analyzing it as given.
- Do not give tax advice. Flag anything a CPA should look at.

Finish with one paragraph: if I remember only one thing about this period, what is it?

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